Privacy Policy
Vartus Group (“we,” “our,” “us,” or the “Organizer”) respects the privacy of users of our website and is committed to protecting the personal information that you may provide to us. This Privacy Policy describes how we collect, use, disclose, and safeguard your personal information when you access our website, register for a conference, participate in digital activities, or otherwise interact with us. It also outlines your rights and choices regarding your personal data.
1. Collection of Personal Information
We may collect personal information directly from you, including but not limited to:
- Name, email address, telephone number, and postal address
- Professional and educational details
- Payment or billing information (if applicable)
This information is collected for legitimate business purposes, including communicating with you about our conferences and related activities.
We retain personal information only for as long as necessary to fulfill these purposes, comply with legal obligations, or as otherwise permitted by law.
2. Use of Personal Information
Your information may be used for:
- Providing details of our conferences, programs, and services
- Sending newsletters, updates, and relevant communications
- Processing registrations, abstract submissions, and event participation
- Internal administration, analysis, and record-keeping
We do not sell, rent, or trade your personal information to third parties.
3. Sharing of Information
In connection with conference activities, certain personal information may be shared or published, including but not limited to:
- Publication of registered delegates’ names, affiliations, and abstracts in conference materials (e.g., abstract books, proceedings, or websites)
- Attendee lists, educational or professional background, or photographs in promotional or informational materials
- Sharing relevant contact information with conference chairs, speakers, or committees for organizational purposes
Photographs or video recordings taken during the event may be used in marketing and promotional materials. Delegates who do not wish to appear in photographs or video recordings should notify the Organizer in advance at info@vartusgroup.org
4. Your Rights and Choices
You may exercise the following rights regarding your personal data:
- Access and Correction You may request access to, or correction of, your personal data.
- Opt-Out You may unsubscribe from marketing communications by using the opt-out link in our emails or by contacting us directly.
- Deletion You may request deletion of your personal data, subject to applicable legal and contractual restrictions.
We will process such requests within a reasonable timeframe, consistent with applicable data protection laws.
5. Security of Personal Information
We implement commercially reasonable technical, physical, and administrative safeguards to protect personal information against unauthorized access, loss, misuse, or alteration.
However, please note that no method of transmission over the Internet or electronic storage is completely secure. We cannot guarantee absolute security.
6. Cookies and Tracking Technologies
We may use cookies and similar technologies to collect non-personal information, such as site traffic statistics and user interactions. You may choose to disable cookies through your browser settings. However, doing so may limit your access to certain site features.
7. Children’s Privacy
Our website and services are not directed to children under the age of 18, and we do not knowingly collect personal information from individuals under 18. If we become aware that we have inadvertently collected such information, we will take steps to delete it promptly.
8. Public Information & Testimonials
We may display personal testimonials or endorsements from attendees on our website or materials, with your prior consent. You may request an update or removal of your testimonial by contacting us.
9. Changes to This Privacy Policy
This Privacy Policy may be updated periodically to reflect changes in our practices or applicable laws. Updates will be posted on our website, and continued use of our services after such updates constitutes acceptance of the revised policy.
10. Consent
By submitting your personal information through our website, email, or phone, you consent to the collection, storage, and processing of your information in accordance with this Privacy Policy.
11. Contact Us
If you have any questions, concerns, or complaints regarding this Privacy Policy or our data practices, please contact us at:
Vartus Group
Email: info@vartusgroup.org
Dated: 23 May 2025